Proposed Field Datasheet
for stonefly database
(Version 6, June 28, 2010)
The purpose of the specimen collection program is to create a scientifically sound record of stonefly emergence and occurrence. Specimens without data are not scientifically useful and will have to be thrown out. Please pay very close attention to the data, as we do not want to have to discard your hard-earned specimens. Each vial should have its own separate datasheet and be identified with a number (see #1 below) so that the vial can be positively correlated with the datasheet. The vial can have any number of specimens, different species, or mixed nymphs and adults; but it should represent the specimens collected at only one place and on only one date. If you have more specimens than can fit into one vial, give each vial a different number and record all the numbers on the datasheet, with a note why there is more than one record number.
1) Specimen number. The specimen number should be your initials and a sequential number, eg, DLN1 , DLN2, etc; this number is for internal tracking and correlation of the datasheet with the vial.
2) Date of collection. The date should be in MM/DD/YYYY format; that is, January 26, 2010 would be 01/26/2010.
IMPORTANT: A slip of paper should be placed in the vial with the same specimen number plus the date as on the datasheet, eg, the slip of paper for specimen DLN1 would look like DLN1 01/26/2010. (Specimens will be given a different accession number by the curator when they arrive at the final museum; this number is to be sure we can correlate your specimens with the datasheet.) Computer printed labels are great, as they are easy to read. Font size 10 works well. Dark pencil works well. Water/alcohol proof ink is OK as long as you are sure it is water and alcohol proof. You should place a label in the vial shortly after collection, to avoid mixups, at latest by the end of the day.
3) Name of collector (first intial, middle initial, last; eg, DLNelson)
4) Location of collection
a) name of river/lake; if location identical to another specimen, enter "same as <record number>"
d) GPS location information. (This data is required for scientific record keeping and accurate mapping. You can get this data from a simple GPS unit, from a topo map, or from Google Earth. We prefer the data to be in decimal degrees, not degrees, minutes, seconds; or in UTM coordinates)
e) localizing information (name and location information such as town, highway crossing, etc.; this serves as a backup to crosscheck the GPS data, if a problem occurs)
5) Description of river/lake. This can be very brief, a few words at most. For example, "100 m wide stream" or "2 foot wide creek".
6) Adults: a few words on three topics regarding the emergence. (1) Timing of the hatch: If you know, was this the first day of the hatch, early, middle, late, last day. (2) Was the hatch light or fairly heavy. (3) Time and condition of day (eg, 10 am, sunny, cloudy, etc.)
7) Temperature data (this is most useful for emergence data) (optional)
a) water temp
b) air temp (this data is available from NOAA if not recorded locally)
c) source of data (measured, estimated, from NOAA, etc)
8) Photographs are a great way to document data: photos of the bugs, photos of the stream, etc. If you have any photos, please note this. They can be emailed to nelsondl followed by the "at" sign followed by pacbell.net. Please be very clear in the email as to what specimens they refer to, using your full name, the specimen number, and the date.
We hope to have the datasheet in pdf format shortly, so that you can simply print out the datasheet and head to the field. Until then, please be sure you include all the required data. Thank you.